> ## Documentation Index
> Fetch the complete documentation index at: https://ona.com/docs/llms.txt
> Use this file to discover all available pages before exploring further.

# Sharing Automations

> Share Automations with individual users, groups, or your entire organization

Share Automations so team members can run pre-built Automations without needing to create their own.

<Note>
  Only **organization admins** can share Automations. Having the Admin role on a single Automation is not enough.

  To give a team admin access to **all** Automations in the organization, assign the [Automations Admin](/ona/organizations/organization-roles) role to their group instead of sharing Automations individually.
</Note>

Sharing capabilities depend on your plan:

| Sharing method                   | Core                  | Enterprise            |
| -------------------------------- | --------------------- | --------------------- |
| General Access (everyone in org) | <Icon icon="check" /> | <Icon icon="check" /> |
| Individual users                 | -                     | <Icon icon="check" /> |
| Groups                           | -                     | <Icon icon="check" /> |

## Roles

When sharing an Automation, you assign a role that controls what the recipient can do:

| Role         | Permissions                                                     |
| ------------ | --------------------------------------------------------------- |
| **Admin**    | Full control: edit, delete, share, run, and view all executions |
| **Executor** | Run the Automation and view their own executions                |
| **Viewer**   | View the Automation and execution history (read-only)           |

## Share with everyone (General Access)

<Note>Available on Core and Enterprise plans.</Note>

Use the **General Access** toggle to share an Automation with all members of your organization:

1. Open the Automation and click **Share**.
2. In the **General Access** section, select **Everyone in {orgName}**.

All organization members receive Executor access. Toggle back to **Only groups and users with access** to revoke org-wide access.

## Share with individual users

<Note>Available on the [Enterprise plan](/ona/automations/plans-and-limits).</Note>

1. Open the Automation and click **Share**.
2. Search for and select users to add.
3. Choose a role for each user.

<img src="https://mintcdn.com/gitpod-13c83c2b/uH2K39Rk2pEMjnOK/images/automations/sharing-automation-modal.png?fit=max&auto=format&n=uH2K39Rk2pEMjnOK&q=85&s=c09cb937397715863e4252a69de58119" alt="Share Automation dialog with user and group selection" width="1610" height="952" data-path="images/automations/sharing-automation-modal.png" />

## Share with groups

<Note>Available on the [Enterprise plan](/ona/automations/plans-and-limits). [Custom groups](/ona/organizations/groups) must be configured first.</Note>

1. Open the Automation and click **Share**.
2. Select groups to add.
3. Choose a role for the group.

## Remove access

1. Click **Share**, find the user or group, click the role dropdown, and select **Remove access**.

<img src="https://mintcdn.com/gitpod-13c83c2b/uH2K39Rk2pEMjnOK/images/automations/sharing-automation-unshare.png?fit=max&auto=format&n=uH2K39Rk2pEMjnOK&q=85&s=12afbae8c90bc2e8af0264d423fc9705" alt="Role dropdown showing Remove access option" width="1474" height="832" data-path="images/automations/sharing-automation-unshare.png" />

<Warning>
  Removed users and groups immediately lose access. Past executions remain visible to admins.
</Warning>

## For Automations shared with users

Automations that are shared with a user appear in their **Automations** list. Depending on their role, they can run or view them on any project or repository you have access to.

<img src="https://mintcdn.com/gitpod-13c83c2b/uH2K39Rk2pEMjnOK/images/automations/sharing-automation-run-override.png?fit=max&auto=format&n=uH2K39Rk2pEMjnOK&q=85&s=67b93ba88adc81118c2e404b84baffe5" alt="Shared Automation with Run button" width="1714" height="786" data-path="images/automations/sharing-automation-run-override.png" />

<Note>
  Automations run under **your identity**. Commits and PRs are attributed to your account, using your SCM permissions.
</Note>

## Next steps

* [Create Automations](/ona/automations/configure-automations)
* [Manage groups](/ona/organizations/groups)
* [Plans and limits](/ona/automations/plans-and-limits)
* [Troubleshooting](/ona/automations/troubleshooting)