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Cost & Budgets page showing monthly usage and per-user budget utilization. User budgets give every member of your organization a monthly allowance for environment and AI usage. Admins see each user’s spend against their budget on the Cost & Budgets page, and users see their own utilization while they work. Budgets are soft: they exist for reporting and visibility and are not enforced at usage time. A user who exceeds their budget can keep creating environments and running agents. To attribute and budget usage by team instead, see Teams.

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Budget types

Budget typeApplies toUnit
Credit budgetEnvironment usage and AI usage are billed in Ona creditsCredits per month
Cost budget (BYOK)Model usage billed through your own provider keysAmount per month in your rate card currency
Organizations with credit billing manage credit budgets in the User credit usage section of the Cost & Budgets page. Organizations that bring their own keys manage cost budgets in the User AI usage section. Budgets reset at the start of each calendar month. Changing a budget applies going forward and does not change historical usage or budget history.

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Access requirements

Organization admins can set, change, and remove budgets. Members with the Billing Viewer role can see usage and budgets but cannot change them.

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Set a default budget for all users

The default budget applies to every user who does not have an individual override.
  1. Go to Settings → Cost & Budgets
  2. Open the user usage section
  3. In the default budget row, click Set budget
  4. Enter the monthly amount and save
When you change the default and some users have individual overrides, check Apply to all users to remove those overrides at the same time.

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Set a budget for one user

An individual budget overrides the organization default for that user.
  1. Go to Settings → Cost & Budgets
  2. Open the user usage section
  3. In the user’s row, click the budget value, or Set budget if none is set
  4. Enter the monthly amount and save
To remove an individual override, open the same dialog and click Remove override. The user falls back to the organization default.

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Track utilization

Each row on the Cost & Budgets page shows the user’s month-to-date spend, their effective budget, and the percentage used. Users over 100% are highlighted. You can sort the table by budget or budget used to find the heaviest consumers. Users see their own budget utilization in the chat input while working with the agent, as a percentage of their monthly budget. CSV exports of credit usage include each user’s budget, so you can report on utilization outside Ona. Click Export CSV on the Cost & Budgets page.

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FAQ

Nothing is blocked. Budgets are soft limits: the user’s row is highlighted as over budget on the Cost & Budgets page and their own indicator shows usage above 100%, but they can continue to create environments and use AI features. Use the Cost & Budgets page to follow up with heavy consumers.
No. Budgets are a fixed monthly allowance. Utilization starts at zero at the beginning of each calendar month.
Yes. Service accounts appear in the user usage table alongside members, and you can set a budget on a service account’s row the same way.
They are independent views of the same usage. Team budgets aggregate usage per team, while user budgets track each individual. Both are soft limits.